Ninox on the App Store: for Mac | for iPad | for iPhone

How can I…


… use the iCloud Sync Feature?

With the iCloud Sync feature the same databases can be accessed from multiple Apple devices. To use the iCloud Sync feature choose iCloud as store location when creating a database. A little cloud will appear on the database. If you already created a local database you can duplicate and choose iCloud as store location.
To use the iCloud Sync feature on iPad, please upgrade to Premium.

… modify iCloud databases on another device?

Ninox databases can only be mnodified on the device they have been created on. Ninox has this setting to avoid conflicts. With “reorganise” you can re-allocate the admin rights to another device. You find this function by clicking the menu button of a database. On iPhone swipe the database to the right.

… backup and share Ninox databases?

Ninox databases can be saved and exported as archives. The resulting .ninox files can be imported with every Ninox version. Use “Save Archive as…” from the main menu in the top left corner to export archives. Use “Import archive” from the start screen to import.

… export and import data?

Ninox allows you to import structured data via csv-import. Ninox will try to match columns in your csv file to data fields in the database. Start the assistent be clicking in the wrench an seleting “Import data…”
Date fields are the hardest to get right. The Ninox date format depends on the system settings. Ninox will use the”medium” system settings. If in doubt try “yyyy-mm-dd” – this will always work fine.
The wrench menu will give you “Export data…” to. An assistent will guide you.
Mac app: To export all tables select “Export data…” from the title page of the database (the one with the fancy bachground image). Here you can export all tables to excel or export the Ninox database without data as an .ninox archive.

… import my contacts?

With Ninox you can import all contacts from the Mac contact app.

  • Click on the database homescreen on –> import data.
  • In the following dialog choose “Contacts”.
  • Install table template
  • Import Contacts
… search?

Ninox provides two search functions – global and local search.

The global search can be accesses via the magnifing glass in the left side bar. Here you’ll search the whole datadase.
To search a table only press “cmd + f” or use right click to select “find”.

… create an auto-incrementing number for invoices or clients?

Option 1: Create a trigger (“on create”) on table level like this:

'Invoice Number' := max((select Invoice).'Invoice Number') + 1

This will check all existing invoice numbers and will fill the field “Invoice Number” with the next number.

Option 2: A little bit more fancy – Create a trigger (“on update”) on table level like this:

if not 'Invoice Number' then
let y := year(Date);
let m := month(Date);
let d := day(Date);
let c := cnt(select Invoice where year(Date) = y and month(Date) = m);
'Invoice Number' := y + format(m, "00") + format(d, "00") + format(c, "00")

If will give you an invoice number like this:
yyyymmddxx – where xx is a counter of invoices per month.

… create and read barcodes?

Click in any field and scan barcodes or QR-codes. The scanner (or camera) will work as an input device.
Output fields as barcode: You’ll need a barcode font installed on your system. In “Print” you can set the font for every field seperatly.
Note that barcodes have the value stored like this:
*123456* (Note the asterisks)

… use the location Field?

To set a location:

  • Click into the location field.
  • Maps will open.
  • Find the location and double-click.
  • Give a name.
… restore local database with “time machine”?

Use “time machine” on your Mac to create regular backups of all your files.

  • Open finder
  • Open menu “go”
  • Press “alt”(+”Shift”): “library” appears
  • Select library
  • go to “Containers”
  • go to “de.ninoxdb.ninox-mac”
  • go to data
  • go to “Documents”
  • go to “data”
  • open time machine
  • go back in time
  • pick the database to recover
  • restore





  • Learn what Ninox can do for you in the Basics chapter.
  • The tutorial will help you understand the main concepts of Ninox.

User interface


Tables are the fundamental concept of Ninox. Learn:

Formulas and Calculations

With formulas and calculations you can add new data-fields or columns and calculate values or implement triggers.


128 Gedanken zu „FAQ

  1. Just starting with Ninox on Mac and iOS. Neither app displays the Start Page or the Database home page.
    Mac OS 10.12.6
    iOS 10.3.3

    Also wondering if there is a way to format the tables so that cells are wrap to fill so that when I print I can see the full contents of all cells.


  2. Hi,

    I would like to clarify the situation with iCloud and syncing between devices.

    1) Can you only sync between devices if you pay the 100€ per annum iCloud fee? Is there a way of syncing between devices manually?

    2) If I have a database that has been created in the cloud, is there any way to make it “device based” without having to completely re-write it?

    This is a wonderful program, with top class support. Many thanks

    1. I have worked out how to move the database from the cloud – duplicate the database and select “local”.

      But I would still like to know the answer to the question about syncing without using the cloud.


    2. 1 / No. These are two seperate sync mechanisms. iCloud is an Apple service used for devices running on the same AppleID. There is no monthly fee charged by us to use iCloud sync.

      2 / Yes. You’d do is like this:
      - Select “Save Archive as…” from the main menu.
      - Next select “Import achive” import the file just saved into a new (local) database.

      Birger – Ninox Cloud

  3. Hi,

    I am wanting to get the database to display a field (called “indication”) only if a certain choice is chosen in another field in the same table (field called “operation”, choice “caesarean section”). For some reason I can’e work out what to write in the “display field only, if” box.

    Many thanks for your help

    1. Hi,
      The selection entries in the selection field have their own IDs (right in the field).
      If your entry “caesarean section” has the ID 1, then the formula is:

      number (operation) = 1


  4. Auto Number Field with Input Mask

    Below is formula code that can be used to create an Auto Number Field with an Input Mask (e.g., AG00001, AG00002, … , AG00015). The number generation is built using the respective table’s standard ‘Id’ field so there isn’t any coding required to check for unique values.

    Note, each Input Mask formula code will have limitations based on the number of records or ‘Id’ values within the respective table so this should be accounted for. If a limit is hit and causes issues, updates to the formula code can be made retroactively and will update all records.

    Input Mask Requirements:

    Prefix = “AG”
    Number = “#####”

    Formula Code:

    if number(Id) < 10 then
    "AG0000" + Id
    if number(Id) < 100 then
    "AG000" + Id
    if number(Id) < 1000 then
    "AG00" + Id
    if number(Id) < 10000 then
    "AG0" + Id
    "AG" + Id

Leave a Reply