Ninox on the App Store: for Mac | for iPad | for iPhone

How can I…


… use the iCloud Sync Feature?

With the iCloud Sync feature the same databases can be accessed from multiple Apple devices. To use the iCloud Sync feature choose iCloud as store location when creating a database. A little cloud will appear on the database. If you already created a local database you can duplicate and choose iCloud as store location.
To use the iCloud Sync feature on iPad, please upgrade to Premium.

… modify iCloud databases on another device?

Ninox databases can only be mnodified on the device they have been created on. Ninox has this setting to avoid conflicts. With “reorganise” you can re-allocate the admin rights to another device. You find this function by clicking the menu button of a database. On iPhone swipe the database to the right.

… backup and share Ninox databases?

Ninox databases can be saved and exported as archives. The resulting .ninox files can be imported with every Ninox version. Use “Save Archive as…” from the main menu in the top left corner to export archives. Use “Import archive” from the start screen to import.

… export and import data?

Ninox allows you to import structured data via csv-import. Ninox will try to match columns in your csv file to data fields in the database. Start the assistent be clicking in the wrench an seleting “Import data…”
Date fields are the hardest to get right. The Ninox date format depends on the system settings. Ninox will use the”medium” system settings. If in doubt try “yyyy-mm-dd” – this will always work fine.
The wrench menu will give you “Export data…” to. An assistent will guide you.
Mac app: To export all tables select “Export data…” from the title page of the database (the one with the fancy bachground image). Here you can export all tables to excel or export the Ninox database without data as an .ninox archive.

… import my contacts?

With Ninox you can import all contacts from the Mac contact app.

  • Click on the database homescreen on –> import data.
  • In the following dialog choose “Contacts”.
  • Install table template
  • Import Contacts
… search?

Ninox provides two search functions – global and local search.

The global search can be accesses via the magnifing glass in the left side bar. Here you’ll search the whole datadase.
To search a table only press “cmd + f” or use right click to select “find”.

… create an auto-incrementing number for invoices or clients?

Option 1: Create a trigger (“on create”) on table level like this:

'Invoice Number' := max((select Invoice).'Invoice Number') + 1

This will check all existing invoice numbers and will fill the field “Invoice Number” with the next number.

Option 2: A little bit more fancy – Create a trigger (“on update”) on table level like this:

if not 'Invoice Number' then
let y := year(Date);
let m := month(Date);
let d := day(Date);
let c := cnt(select Invoice where year(Date) = y and month(Date) = m);
'Invoice Number' := y + format(m, "00") + format(d, "00") + format(c, "00")

If will give you an invoice number like this:
yyyymmddxx – where xx is a counter of invoices per month.

… create and read barcodes?

Click in any field and scan barcodes or QR-codes. The scanner (or camera) will work as an input device.
Output fields as barcode: You’ll need a barcode font installed on your system. In “Print” you can set the font for every field seperatly.
Note that barcodes have the value stored like this:
*123456* (Note the asterisks)

… use the location Field?

To set a location:

  • Click into the location field.
  • Maps will open.
  • Find the location and double-click.
  • Give a name.
… restore local database with “time machine”?

Use “time machine” on your Mac to create regular backups of all your files.

  • Open finder
  • Open menu “go”
  • Press “alt”(+”Shift”): “library” appears
  • Select library
  • go to “Containers”
  • go to “de.ninoxdb.ninox-mac”
  • go to data
  • go to “Documents”
  • go to “data”
  • open time machine
  • go back in time
  • pick the database to recover
  • restore





  • Learn what Ninox can do for you in the Basics chapter.
  • The tutorial will help you understand the main concepts of Ninox.

User interface


Tables are the fundamental concept of Ninox. Learn:

Formulas and Calculations

With formulas and calculations you can add new data-fields or columns and calculate values or implement triggers.


185 Gedanken zu „FAQ

  1. Is it possible to back up the iCloud database with exporting? Is the DB stored locally on the mac – can’t find it in ~/Library/Mobile Documents/

    1. Hi Jason,

      Yes you can create backup and download the database. Please go to Main menu–> Save archive as or from Team–>Data base icon–> Create backup. You can save the backedup/downloaded database to any local folder of your choice. The database storage path in mac is hidden for user access.

      Sakshi-Ninox Support

    1. Hi Robert,

      By default the Choice field sorts the record in the order of the choice id (1,2,3,4, etc) which is created while creating the field. You can sort a Choice alphabetically by using formula field to convert the Choice field to text field by:
      text(Choice field name)
      Now sort using this formula field.

      Sakshi- Ninox Support

      1. Hi Sakshi,
        I understand that the choice field is displayed in the order that the data is inserted into it. But once we put the data, it is no longer possible to sort this field by programming. This is only possible by moving its elements with the drag. That’s right?

        1. Hi Robert,

          Yes its possible to sort the choice field by programming.
          Use a new formula field with text(Choice field) and sort using this formula field. We have replied to you on your email with detailed explanation and screenshot.
          For further queries and doubt please email us at support@ninoxdb.de.

          Sakshi- Ninox Support

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